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Notice of the 2019 AGM - 09 June 2019

This email is formal notice of the 6th Annual General Meeting of the Friends of Moormead which will be held in:

The Winchester Hall, Turk's Head,Winchester Road,St Margarets ON:- Thursday 20th June 2019 at TIME: 1800hrs

All signed up members are invited to attend and non-Friends who want to attend are welcome to come along on the night and join. Please note that there is, at the moment, no joining fee nor subscription.

The Agenda, as required by the constitution will be :-

  1. Welcome & Introductions
  2. Adoption of the minutes of the 5th AGM held on 27th June 2018
  3. Nominations and re-elections for committee The current members of the Committee members are:-
    • Stephen Alexander - Chairman
    • Mandie Adams McGuire - vice Chair
    • James Bishop
    • Peter Bloom ( alternate = Rosie Bloom )
    • Nikki Gouldstone
    • Harry Jacobs
    • Barney King
    • Moir Leslie
    • Liza Nischal If anyone wishes to nominate themselves, please let us know before the meeting
  4. Consider deletion of the following clause from Article #9 of the Adopted constitution, viz. The elected Chair and Vice Chair will serve a two year term, with the opportunity to be voted in for a further two year term. They will not be able to serve a longer term than four years
  5. The existing committee have offered to stand for re-election. Therefore the full committee will be :-
    • Stephen Alexander - Chairman
    • Mandie Adams McGuire - vice Chair
    • James Bishop
    • Peter Bloom ( alternate = Rosie Bloom )
    • Nikki Gouldstone
    • Harry Jacobs
    • Barney King
    • Moir Leslie
    • Liza Nischal
  6. The Pavilion
  7. Any other business- Questions and answers
  8. Date of next meeting

Minutes of the 5th Annual General Meeting of Friends of Moormead - 27 June 2018

Wednesday 27th June 2018 at Winchester Hall, Turks Head, Winchester Road

Welcome and introduction

Mandie Adams McGuire (Chair and minutes), introduced Cllr Geoff Acton, David Allister (Head of Parks LBRUT) and Gariesh Sharma (Moormead Community and Sport Pavilion) and thanked them all for attending.

There were fifteen in attendance

Apologies received from: Pete Smith (St Margarets Fair Committee member) and Nora McGlone

Committee - Stephen Alexander, James Bishop, Harry Jacobs, Barney King & Liza Nischal

The current committee were re-elected unanimously. These are:-

  • Stephen Alexander - Chairman
  • Mandie Adams McGuire - Vice Chair
  • James Bishop
  • Peter Bloom (alternate = Rosie Bloom)
  • Nikki Gouldstone
  • Harry Jacobs
  • Barney King
  • Moir Leslie
  • Liza Nischal

No new people have offered to stand.

The Pavilion

Lengthy discussion took place on the progress made since our last meeting on 28th June 2017. Gareish restated his intention to raise funds for a rebuild of the pavilion estimated at £1.5million. Gariesh set up a charity 'Moormead Community and Sport Pavilion' in 2017 prior to our last meeting. (This is still going through the formalities of Charity Commission registration). He has had discussion with many funding bodies since last year including 'Bring Back Cricket', ECB, Football Foundation, RFU, Middlesex FA and LTA. He feels funding opportunities are looking good including London Marathon. Gariesh stated there is a lot of goodwill and local support for the project.

It was voiced how everyone feels it is so great to see children so fully using the Mead now with the football. Running would be a good addition as well as the newly established children's cricket. There was concern over adult cricket being re-established but everyone was assured this will not happen because of the size of pitch being too close to cars and houses.

David A was asked whether the Council match funds. He stated this is not what the Council agrees to-they base their decision on funds promised by other bodies and give a percentage of the build costs.

David A reiterated to the meeting, and to Gariesh, that the Council position remains the same; they are keen to see a rebuild on Moormead, rather than refurb which would cost approximately 300k but would only be a short-term solution. However, they require assurances from Gariesh, and these have as yet been unforthcoming. The history so far is that Gariesh has not yet provided neither plans nor drawings. It's been over 2 years since the first meeting when it was generally agreed that the football group were the best group to oversee the project of the rebuild. More than 6 months ago David A gave Gariesh a further 6 months to come up with plans etc and so he feels frustrated that this time line has not been met.

David A was questioned who would take on the long-term maintenance once the building is in place. The building would remain council owned.

Gariesh said 4 local architects have given their time free towards the project. When questioned he stated that there are still no sketches or rough plans and no indication of the footprint envisaged.

David A stated that the Council planning dept will only agree to the current footprint. This would obviously have to take into account the trees close by etc. The planning dept have strict regulations that will need to be met and the first thing needed is the engagement of planning consultants. Gariesh has not employed them yet as he doesn't want to waste funds. David A reiterated that this is the first step in the process and needs to be done. Gareish stated he has been frustrated by wanting to have a conversation with the planning dept to better understand what is needed before spending any money, as other projects have spent funds only to be rejected.

David A emphasised planning permission has to be in place before the Council will become fully involved. In order to get planning permission clear guidelines exist:

  1. Drawings required
  2. Pre-plan advice
  3. Funding - meet requirements
  4. The project will need planning permission before any funding is offered

Mandie suggested that in order to progress the matter, Gareish, David A, Geoff A and FOM represented by Stephen and herself should meet with someone from the planning department asap. All these parties agreed to do this and Mandie said she would send out an email after the meeting to all concerned to try to set this up. (This she has done subsequently).

It was suggested that there should be clear 'milestones' for people to see progress is being made. It was therefore agreed that a meeting of FOM should be held in the autumn to hear progress, rather than waiting till the next AGM.

Meanwhile concern was voiced about the pavilion becoming hazardous because of children climbing on the roof etc causing a potential danger to themselves and others. If the Council were to knock it down would it ever be rebuilt?

Fly tipping has been noticed by the pavilion. Noted by David A.

Lower Crane Partnership

Everyone was in agreement that the opening up of the River Crane would be a positive addition to Moormead

Any other business

Moir Leslie asked about the new station and the walkway being opened up to Moormead. Geoff A stated that this is still proposed and is part of the multi million pound plans to improve the station and access which is underway. St Margarets station will also soon hopefully become more accessible with opening up the entrance in Amyand Park Road.

Friends of Moormead 2018 AGM - 08 June 2018

The 5th Annual General Meeting of the Friends of Moormead which will be held in Winchester Hall, Turk's Head on Wednesday 27th June 2017 at 6.30pm.

All signed up members are invited to attend and non-Friends who want to attend are welcome to come along on the night and join. Please note that there is, at the moment, no joining fee nor subscription.

The Agenda, as required by the constitution will be :

  1. Welcome & Introductions
  2. Adoption of the minutes of the 4th AGM held on 28th June 2017
  3. Nominations and re-elections for the committee

    The current members of the Committee members are:

    • Stephen Alexander Chairman
    • Mandie Adams McGuire Vice Chair
    • James Bishop
    • Peter Bloom (alternate - Rosie Bloom)
    • Nikki Gouldstone
    • Harry Jacobs
    • Barney King
    • Moir Leslie
    • Liza Nischal

    If anyone wishes to nominate themselves, please let us know before the meeting

    The existing committee has offered to stand for re-election. Therefore the full committee will be :

    • Stephen Alexander Chairman
    • Mandie Adams McGuire Vice Chair
    • James Bishop
    • Peter Bloom (alternate - Rosie Bloom)
    • Nikki Gouldstone
    • Harry Jacobs
    • Barney King
    • Moir Leslie
    • Liza Nischal
  4. The Pavilion
  5. Lower River Crane Partnership See FORCE website
  6. Any other business - questions and answers
  7. Date of next meeting

Minutes of the 4th Annual General Meeting of the Friends of Moormead - 28th June 2017 - 28 June 2017

1. Welcome & Introductions

Stephen Alexander (Chair) introduced himself and the other Committee members present. 3 local Councillors: Geoff Acton, Alex Ehmann and Ben Khosa as well as Siobhan Oktay, Community Links Officer, LBRuT and 20 Friends of Moormead were present. Apologies from David Allister, Head of Parks LBRuT and Barney King

2. The minutes of the 3rd AGM, held on 27th April 2016 were adopted.

3. Nominations and re-elections of the committee

The existing committee has offered to stand for re-election. The current members of the Committee members are:-

  • Stephen Alexander - Chairman
  • Mandie Adams McGuire - Vice Chair
  • James Bishop
  • Peter Bloom - (alternate Rosie Bloom)
  • Nikki Gouldstone
  • Harry Jacobs
  • Barney King
  • Moir Leslie

In addition, Liza Nischal is offering to stand for the Committee

  • Proposed by Pete Smith
  • Seconded by Bill Cameron.

4. The Pavilion

Stephen stated that last year's AGM was largely taken up with listening to those who had expressed an interest in the Pavilion. There are several other initiatives that are either ongoing - areas of wild flowers and grasses and long term plans for improving the River Crane - or are stalled. The really vital work is on the Pavilion and Stephen invited Gariesh Sharma to provide the AGM with an update.

  • Gariesh provided a re-cap of last year's AGM position. He stated last year's consultation resulted in 70% of the responses in favour of a sports facility and a community café.
  • The project was then approved to go ahead. Since then Gariesh has set up a new charity 'Moormead Community and Sports Pavilion'. It is in its infancy, and has a Facebook page with the same name. Gariesh invited the attendees to join this group and to participate in some of the activities.
  • There is a vision statement that is completed. The goal for this project was provision of toilets, a coffee shop, sports storage, St Margarets Fair storage and community space for activities such as yoga / chess club etc. Gariesh confirmed that space would be fundamental for provision of community activities.
  • Gariesh confirmed this is a registered charity and not a CIC. The charity has 3 trustees who would be responsible for the project.
  • The Project has got active support from the local schools: Orleans, St. Stephens, St. Marys, St.Stephen's Church, Moormead FC. Work continues to get more supporters.
  • Gariesh then took questions from the floor, a summary of which is below
    1. What is the reaction from the Council? Working closely with David Allister and Gariesh keeps him updated.
    2. Will the Council provide some financial support? Council has not said they will not, subject to match funding and planning permission adherence.
    3. For community space i.e. Yoga/ chess club this would require significant money and time. Is this sustainable and financially viable? It is something the project would like to consider, but don't have all the answers at this stage. Requirements and funding is the next fundamental step in the project.
    4. What timeframe are you working on for completion? 3 years
    5. Will the existing pavilion be demolished? Broadly yes, will revert to the Council (David Allister) but initial recommendations were it would be a waste of money to renovate.
    6. What materials will you use for the rebuilt pavilion? Will be based on Planning advice, but rest assured we would keep it aesthetic to the local area.
    7. What is the impact on parking? The pavilion / café is meant for the local community and not a Starbucks type coffee shop. Discussion on the impact of parents dropping kids off especially on the weekend, it can get very busy.
    8. The Pavilion in the park on North Road was paid for by the Council, why are we trying to raise funds? Confirmation from the table that Sport England and FA supported them. Cllr. Alex Ehmann mention there is less spending in the council. Not sure if this will change going forward. Council will need convincing if a bigger footprint was suggested. Gariesh Sharma stated that it is the duty of the 3 trustees to try to get the funding. Focus now is to get governance and project for formally initiated. Council have said the demolition would cost £30k
    9. What have you agreed with the Fair reference storage? Confirmation we have committed they would have storage in the pavilion.
    10. Will the footprint be larger than current? There was a sentiment amongst all that a larger footprint would not necessarily be welcomed as with it come other issues such as parking. There was a view that a squaring off would be accepted. Council support for a bigger footprint would be difficult
    11. Have we considered the redevelopment of TW station / the building of a walkway to the park as a means to secure additional funding? In consideration
    12. Rob Gray from Friends of River Crane Environment said he was there as an observer and said he was supportive of concept if FOM were. Said it was worth visiting Kneller Gardens in Twickenham which started out as Moormead, remodeled with council support. Friends of Kneller Gardens would confirm footfall improves with Café, probably too much now.
    13. Would this at some stage turn into a commercial operation with hire out facilities? Gariesh confirmed this is not in the plan and will not have a full license for parties/ alcohol etc. The project is for a café operation and community space.
    14. There was a general discussion on how the group felt the project was progressing. There were some active supporters for the work that Gariesh has done to date. There was a general agreement by all for Gariesh to provide a business case and get the requirements nailed down in a year's time and bring it to the next AGM. There was an appreciation that this is an aggressive timescale as charity funding activities tend to move slowly. Gariesh thought it was a good milestone to aim at; Finance is a priority for them.
    15. An active discussion pursued about the current state of the Pavilion. It is a health and safety hazard. There are kids that make their way to the roof. There was a lot of anxiety about the risk of the pavilion causing harm to the kids. There were police in attendance a few days ago. There was confirmation that should a kid get injured from climbing the pavilion, then it would be the Council's liability. Some of the windows now broken through. There was an agreed action for the chair of the AGM to get the Council via David Allister to undertake an urgent assessment of the facility and undertake actions to make it safe.
    16. There was a view that the water at the pavilion is contaminated based on a preview water report. Cllr. Geoff Action confirmed that this was not the case. The mains are fine but internal storage is contaminated.
    17. RFU will have a booth at the St Margarets Fair. Gariesh and team should use this as an opportunity to see if they could support the project and consider Moormead as actively supporting mini Rugby as well as football.
    18. Are there artist impressions of the project available to share to get more local support from neighbours? This could be useful at the St Margarets Fair. Gariesh confirmed this is not yet available.

The chair then brought this discussion to a close and moved to the next agenda item

5. Vision plan & trees

Stephen stated the committee have produced a Vision Plan for the medium and long term future of the park and its trees. We have been advised that, whilst it won't produce funds in the short term, at least it gets us in the queue for future funding from the Council - i.e. S106 monies

6. New path from Twickenham station to Moormead.

This will not be implemented before 2019

7. Siobhan Oktay (Community Links Officer) reference Village Planning Fund

Siobhan said the council has a Village Planning Fund for community infrastructure projects. We belong to the St Margarets and East Twickenham cluster that is paired with the wider Twickenham and Whitton cluster. There is around £77k currently in the fund, it is a rolling fund. It is for capital expenditure and Infrastructure spend only. 6 month turnaround for projects to start within a year. 2 applications welcomed a year, next application window is in March. Siobhan invited the group to take leaflets which provide more detail.

8. AOB

Thanks to Peter Mahnke for maintaining our website

9. Date of next meeting: next year around the same time.

2017 AGM of the Friends of Moormead - 28 June 2017 - 11 June 2017

The 4th AGM of the Friends of Moormead will be held at the Turk's Head at 1830 hrs on Wednesday 28th June

Apart from the formalities of a vote on the committee, the only substantial agenda matter to discuss will be the Pavilion.

Gariesh Sharma, who, with some friends, is forming a CIC to raise funds for the refurbishment of the Pavilion, has kindly agreed to update the meeting on progress.

Agenda

The Agenda, as required by the constitution will be :-

  1. Welcome & Introductions
  2. Adoption of the minutes of the 3rd AGM held on 27th April 2016
  3. Nominations and re-elections for committee
  4. The Pavilion- with an update from Gariesh Sharma.

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